Moving your workplace or data center is far more complex and challenging than moving your residence. The reason being mission critical information is at risk during each point of the move, which opens the door to data breaches within your company. If an office move isn’t handled appropriately, your organization could face overwhelming consequences.
Make sure you work with a professional office moving company that’s compliant with all federal and state records management laws. These businesses can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Despite having the assistance of these professional office movers, there are still steps you must try protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the complete move is crucial during your office relocation. dallas moving services experienced and knowledgeable person might help with the pre-planning process, coordinate with any office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture you don’t use to the brand new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that could be destroyed or donated. Your workplace moving company may have a disposal service that may remove and dispose of the things for you.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly as well. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A specialist office moving company use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as possible. These methods include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are at high risk for data breaches because companies rarely put just as much emphasis on protecting outdated or unwanted records. However, any record that contains customer data or company information puts your business at significant risk. Your best option is to work with an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the new location, and you can reduce your risk for data breaches in the process.
Hire the proper Office Mover
There’s a big difference between utilizing an experienced office moving company and a regular mover that doesn’t specialize in commercial relocation. You’ll want to hire a professional office mover with data and records management expertise to secure your digital and paper files during the move.
A professional office mover will make the relocation process as seamless as possible, which means your company will be back up and running quickly after the move. Some what to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you create at the new location
? Employees who’ve undergone extensive background checks and are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your organization is planning an office move, you almost certainly already understand the complexity of the procedure and the significance of putting your sensitive data in the hands of a mover it is possible to trust. You only want to work with a reputable office moving company that uses best practices and cutting-edge equipment.